Terms of Service

QuickLogs (the “Service,” “QuickLogs,” “we,” “our,” or “us”) is based in Alabama, United States. You can reach us at customer-support@quicklogs.app.

By accessing or using the Service, you agree to be bound by these Terms of Service (“Terms”) and by our Privacy Policy. If you do not agree, do not use the Service. These Terms apply to all users of the platform at quicklogs.app.

We may update these Terms from time to time. When we make material changes, we will notify you by email or by a notice in the application before the changes take effect. Continued use of the Service after the effective date constitutes acceptance of the revised Terms.

QuickLogs is an AI-assisted logbook digitization platform that allows pilots to:

• Upload photos or scans of paper aviation logbook pages.
• Extract structured flight data using OCR and AI vision models.
• Review and correct extracted data in the Review Station (a human-in-the-loop interface).
• Maintain a digital cloud logbook and export their data in ForeFlight-compatible CSV or JSON formats.

The Service is intended for personal use by licensed pilots and aviation students for the digitization of their own logbook records.

You must be at least 16 years old to create an account. If you are between 16 and 18, you represent that you have your parent or legal guardian’s permission to use the Service. The Service is not directed to children under 16.

To use the Service you must create an account with a valid email address. You agree to provide accurate, current information and to keep your account credentials secure. You are responsible for all activity that occurs under your account.

We may suspend or terminate accounts that violate these Terms or that we reasonably believe pose a risk to the security of the Service or other users.

QuickLogs operates on a one-time credit pack model. There are no recurring subscriptions.

• Free credits: New accounts receive a limited number of free page credits to try the Service.
• Paid credits: Additional credits are purchased as one-time packs and never expire.
• Credit consumption: One credit is consumed per successfully processed logbook page. Failed pages and pages that cannot be extracted due to quality issues do not consume credits and are auto-refunded.
• Refunds: Credits are non-refundable once consumed. Unused credits may be eligible for a refund within 14 days of purchase — contact us at customer-support@quicklogs.app.
• Promotional credits: Credits granted through partnerships, promotions, or referral programs are non-transferable and non-refundable, and may be subject to additional terms specific to the promotion.
• Payment processing: All payments are processed securely by Stripe. QuickLogs does not store credit card or bank account information.
• Taxes: Prices are exclusive of applicable taxes, which we may collect where required by law.

You agree not to:

• Upload logbook pages you do not own or have authorization to digitize.
• Use automated scripts, bots, scrapers, or tools to access or interact with the Service in an unauthorized manner.
• Attempt to reverse-engineer, decompile, or extract proprietary components of the platform.
• Use the Service for any unlawful purpose or in violation of any applicable aviation regulations.
• Upload content that is fraudulent, misleading, or that impersonates another person or falsifies flight records.
• Upload content that contains malware, infringes third-party rights, or is otherwise unlawful.
• Resell, sublicense, or commercially redistribute the Service or extracted data on behalf of third parties without our written permission.

You retain full ownership of the logbook images, flight records, and other data you upload to or generate within the Service (“Your Data”). You grant QuickLogs a limited, worldwide, non-exclusive license to host, process, transmit, and display Your Data solely for the purpose of operating and providing the Service to you.

No AI training on Your Data. We do not use Your Data — including uploaded logbook images, extracted flight records, or any personal information — to train, fine-tune, or improve any AI or machine learning models, whether ours or those of our third-party AI providers. Our AI providers process Your Data only to return extraction results to you and are bound by enterprise data-processing terms that prohibit training on customer content. See the Privacy Policy for details.

QuickLogs and its underlying technology — including the user interface, software, extraction pipelines, prompts, and brand assets — are owned by QuickLogs and protected by applicable intellectual property laws. The third-party AI and OCR models we integrate with (including those provided by Google and Microsoft) are owned by their respective providers. You may not copy, reproduce, redistribute, or create derivative works of any part of the platform without our prior written permission.

If you provide feedback, suggestions, or ideas about the Service, you grant QuickLogs a non-exclusive, perpetual, royalty-free license to use that feedback to improve the Service.

QuickLogs uses AI and OCR technology to extract data from logbook images. AI extraction is not 100% accurate. Handwriting quality, image resolution, ink fading, and logbook format variations can affect extraction accuracy.

The Review Station is provided expressly to allow you to identify and correct extraction errors before your data is finalized. You are solely responsible for reviewing and verifying all extracted flight data before using it for FAA reporting, checkride preparation, currency tracking, medical, employment, training, or any other regulatory or operational purpose.

QuickLogs is not a system of record for FAA recordkeeping and is not a substitute for your own verification of your flight history. QuickLogs is not liable for any consequences arising from reliance on unverified AI output.

You may delete your account at any time by pressing the Delete Account button under Settings → Account. Deletion is permanent and removes your uploaded images, extracted flight data, and account metadata within 30 days. Encrypted backups containing residual copies are purged within 90 days of deletion. Limited records required for tax, accounting, fraud prevention, or legal compliance (for example, billing receipts) may be retained for the period required by law.

We strongly recommend exporting your flight data (JSON or CSV) before deleting your account, as deletion is irreversible.

You may stop using the Service and delete your account at any time as described in Section 10.

We may suspend or terminate your access to the Service at any time for violation of these Terms, suspected fraud, abusive behavior, non-payment, or other conduct harmful to the Service or other users. Where reasonably practical, we will notify you before doing so. Upon termination, Sections 7, 8, 9, 12, 13, 14, 15, and 16 will survive.

We aim to keep the Service available at all times but do not guarantee uninterrupted operation. The Service may be unavailable due to maintenance, infrastructure issues, or third-party outages (for example, our cloud, AI, or payment providers). We are not liable for any loss resulting from temporary unavailability.

THE SERVICE IS PROVIDED “AS IS” AND “AS AVAILABLE” WITHOUT WARRANTY OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING (WITHOUT LIMITATION) THE IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, NON-INFRINGEMENT, AND ANY WARRANTIES ARISING OUT OF COURSE OF DEALING OR USAGE OF TRADE.

QuickLogs does not warrant that the Service will be uninterrupted, error-free, or that extracted data will be accurate, complete, or current.

TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, QUICKLOGS SHALL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, PUNITIVE, OR EXEMPLARY DAMAGES, INCLUDING (WITHOUT LIMITATION) LOSS OF DATA, LOST PROFITS, LOST REVENUE, OR BUSINESS INTERRUPTION, ARISING FROM OR RELATED TO YOUR USE OF THE SERVICE OR ANY RELIANCE ON AI-EXTRACTED FLIGHT RECORDS, EVEN IF QUICKLOGS HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.

QUICKLOGS’ TOTAL CUMULATIVE LIABILITY FOR ALL CLAIMS ARISING FROM OR RELATED TO YOUR USE OF THE SERVICE SHALL NOT EXCEED THE GREATER OF (A) THE TOTAL AMOUNT YOU PAID TO QUICKLOGS IN THE 12 MONTHS PRECEDING THE EVENT GIVING RISE TO THE CLAIM, OR (B) ONE HUNDRED U.S. DOLLARS ($100).

Some jurisdictions do not allow the exclusion or limitation of certain damages, so some of the above limitations may not apply to you.

You agree to indemnify and hold harmless QuickLogs and its operator(s), agents, and contractors from any claims, damages, liabilities, costs, and expenses (including reasonable attorneys’ fees) arising out of (a) your breach of these Terms, (b) your violation of any law or third-party right, or (c) content you upload to the Service.

These Terms are governed by the laws of the State of Alabama, United States, without regard to its conflict-of-laws principles.

Informal resolution. Before filing any formal action, you agree to first contact us at customer-support@quicklogs.app and attempt in good faith to resolve the dispute for at least 30 days.

Binding arbitration. If the dispute cannot be resolved informally, you and QuickLogs agree to resolve it through final and binding individual arbitration administered by the American Arbitration Association (AAA) under its Consumer Arbitration Rules. The arbitration will be conducted in English, in Alabama, or by video conference. Either party may bring claims in small-claims court if eligible.

Class action waiver. You and QuickLogs each agree to bring disputes only on an individual basis and not as a plaintiff or class member in any purported class or representative action. The arbitrator may not consolidate more than one person’s claims.

Opt-out. You may opt out of this arbitration agreement by emailing customer-support@quicklogs.app within 30 days of first accepting these Terms.

If you believe content on the Service infringes your copyright, please send a notice under the Digital Millennium Copyright Act to customer-support@quicklogs.app including: (a) identification of the copyrighted work, (b) identification of the allegedly infringing material and its location, (c) your contact information, (d) a good-faith statement that the use is unauthorized, (e) a statement under penalty of perjury that the notice is accurate and you are authorized to act on the copyright owner’s behalf, and (f) your physical or electronic signature.

Entire agreement. These Terms and the Privacy Policy constitute the entire agreement between you and QuickLogs regarding the Service.

Severability. If any provision of these Terms is held invalid or unenforceable, the remaining provisions will remain in full force and effect.

No waiver. Our failure to enforce any provision is not a waiver of our right to do so later.

Assignment. You may not assign or transfer these Terms without our written consent. We may assign these Terms freely, including in connection with a merger, acquisition, or sale of assets.

Force majeure. Neither party is liable for failures or delays caused by events beyond reasonable control (for example, natural disasters, internet outages, or government action).

For questions about these Terms, please contact us:

Email: customer-support@quicklogs.app